Name of legal entity: VCS Engineering, Inc. (incorporated and registered in Canada with registration number 86561 1677.)
Data privacy manager: Chris Ball
Postal Address: 474B Dovercourt Drive, Winnipeg, MB R3Y1G4
Telephone No: (204) 489-9611
“collection” means the act of gathering, acquiring, recording or obtaining personal information from any source, including third parties, by any means.
“disclosure” means making personal information available to a third party.
“non-personal information” means information that does not identify a specific individual and which we are unable to connect to other information in order to identify a specific individual.
“Organization” means a company, entity or organization, including any business, but does not include an individual.
“personal information” means information about an identifiable individual, but not aggregated information that cannot be associated with a specific individual.
“third party” means an individual other than the user, or the user's agent. It also means an organization other than VCS, or if the user is an organization, third party refers to an organization other than the user.
“use” means the treatment, handling and management of personal information by and within VCS.
“user” means an individual who visits the Sites and/or accesses the Service and/or uses the Service, as well as an Organization which visits the Sites and/or accesses the Services and/or uses the Service.
You may provide us with your personal information in different ways. For example, we may collect any or all of the following personal information:
When you visit the Site or interact with our newsletters, we or third parties (such as Google, Youtube and Microsoft) may collect, using electronic means, technical information. This information may include:
This technical information (some of which in certain instances may be considered personal information) is aggregated and used to measure and improve effectiveness of our Site. We do not attempt to combine this technical information with other personal information we collect.
We do not collect any Special Categories of Personal Information about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Below are the types of lawful basis that, depending on the circumstances, we may rely on to process your personal information:
Legal Basis or Processing
Explanation of Legal Basis
You have given express consent to us for the processing of your personal information for one or more specific purposes.
Performance of a Contract
Processing your personal information where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation
Processing your personal information where it is necessary for compliance with a legal or regulatory obligation that we are subject.
Note that we may process your personal information for more than one lawful basis depending on the specific purpose for which we are using your information. Please contact us if you need details about the specific legal basis we are relying on to process your personal information.
VCS collects your personal information and will use your personal information as is reasonably required for the following purposes:
Your personal information will only be collected and used by VCS and employees, independent contractors, agents, partners and service providers in a manner consistent with the activities of VCS. Access to your personal information by VCS employees, independent contractors, agents, partners and service providers is limited only to those authorized, based on their need to deal with the personal information for the reason(s) for which it was obtained, including to enable them to perform a business, professional or technical support function for VCS.
Where VCS needs to collect personal information by law, under the terms of a contract VCS has with you or in order to provide you with the Service, and you fail to provide that information when requested, VCS may not be able to perform the contract it has or is trying to enter into with you or may not be able to provide the Service to you. In this case, VCS may have to cancel a product or service but VCS will notify you if this is the case at the time.
VCS may disclose your personal information to:
The parties mentioned above may be based in the UK, Canada or the US.
VCS requires all third parties to respect the security of your personal information and to treat it in accordance with the law. VCS does not allow its third-party service providers to use your personal information for their own purposes and only permits them to process your personal information or specified purposes and in accordance with VCS’s instructions.
VCS will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another purpose and that purpose is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and obtain your express consent to do so.
Please note that we may process your personal information without your knowledge or consent where this is required or permitted by law.
VCS is committed to safeguarding your personal information. VCS uses appropriate security measures to protect personal information against risks such as loss or theft, unauthorized access, disclosure, copying, misuse, modification or destruction, and any other unlawful form of processing of the personal information in our possession regardless of the format in which it is held. The methods of protection and safeguards used by VCS include, but are not limited to:
In any organization, failure to protect personal information can increase the risk of a privacy breach which can lead to things such as financial loss, reputational harm, fraud, or identity theft. While VCS cannot guarantee that a privacy breach will not occur, VCS will make every effort to prevent such occurrences by implementing the above security safeguards.
VCS has put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
VCS also ensures that its employees, independent contractors, agents, partners and service providers with access to personal information are made aware of the importance of maintaining the confidentiality of personal information.
VCS takes care in disposing of or destroying personal information to prevent unauthorized parties from gaining access to the information.
While VCS is committed to safeguarding your personal information, we cannot ensure or warrant the security of any personal information we collect either directly or automatically from you, and you provide your personal information at your own risk.
VCS cannot guarantee that such personal information may not be accessed, disclosed, altered, or destroyed by breach of any of our security safeguards. To the degree that personal information is of a sensitive nature, in the event of a breach, there may be a risk of significant harm to you which includes bodily harm, humiliation, damage to reputation or relationships, loss of employment, business or professional opportunities, financial loss, identity theft, negative effects on the credit record and damage to or loss of property.
VCS also cannot guarantee that information sent or received over the Internet is secure and does not make any representation or warranty concerning the security of personal information communicated to or from VCS via the Internet or regarding the interception by third parties.
VCS has measures in place to ensure that during cross-border transfers of your personal information the personal information is subject to appropriate safeguards in accordance with data protection laws. These measures typically include contractual safeguards stipulating the confidentiality of the information and the purposes for which it is to be used. Please contact us if you want further information on the specific mechanism used by us when transferring your personal information.
Where and when appropriate, we will transmit amended personal information to third parties having access to the personal information in question.
To determine the appropriate retention period for your information, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure of your information, the purposes for which we process your information and whether we can achieve those purposes through other means, and the applicable legal requirements.
VCS may collect, use and disclose non-personal information, including aggregated data resulting from the combination and/or aggregation or certain raw data collected from you with other data in a way that no longer personally identifies you. We make no attempt to link this non-personal information with the identity of individuals. We may permanently archive non-personal information for future use in any manner whatsoever.
VCS is committed to keeping your personal information as complete, up-to-date and accurate as is necessary for the purposes for which it is to be used. VCS will promptly correct or complete any personal information found to be inaccurate or incomplete. Where appropriate, VCS will transmit amended information to third parties having access to the personal information in question.
Please see Section 17 in relation to your legal rights relating to the accuracy of or the correction of personal information VCS holds about you.
It is important that the personal information VCS holds about you is accurate and current. Please keep VCS informed if your personal information changes during your relationship with us.
We may use third party advertising partners such as advertising networks, exchanges, and social media platforms to display advertising on the Site or to manage and serve our advertising on other sites. You have a variety of options to opt out of interest-based advertising ranging from browser controls, add on utilities such as ad blockers, and other opt out tools. Opt out tools may include organizations such as:
The Site utilizes Google Analytics, a web analysis service from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Google Analytics uses "cookies," which are text files placed on your computer, to help the website analyze how users use the Site, compiling reports on the activity of the Site for the Site’s operators and providing other services relating to website activity and Internet usage. The information generated by the cookie (including the IP address) is transferred and stored on a Google server located in the United States.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other information held by Google.
We may also use additional analytics programs from time to time to process non-personal information about you, such as Microsoft Dynamics 365 and YouTube Analytics. Modern browsers will allow you to turn off or stop accepting the cookies that power these programs. Please remember that turning off some cookies may result in our site not working as intended.
We make no attempt to link this non-personal information with the identity of individuals using the Site. Non-personal information may be permanently archived for future use in any manner whatsoever by VCS.
You can prevent the collection and processing of cookie created data relating to your utilization of the Site (including your IP) via Google by downloading and installing the browser-plugin available under the following link (https://tools.google.com/dlpage/gaoptout?hl=en).
Google currently offers this opt-out tool for Google Chrome, Mozilla Firefox, Apple Safari and Microsoft Edge.
Further information concerning the terms and conditions of Google’s use and data privacy can be found at https://www.google.com/analytics/terms/us.html or at https://policies.google.com/privacy.
Under certain circumstances and in accordance with your country’s applicable data protection laws, you have the following rights:
Explanation of Right
Right of Access
(sometimes known as a ‘subject access request’)
The right to make a written request for details of your personal information and a copy of that personal information.
Right to Rectification
The right to have incomplete or inaccurate information about you corrected or removed.
Right to Erasure
(‘Right to be Forgotten’)
The right to have some or all of your personal information erased
Right to Restriction of Processing
The right to request that your personal information is only used for restricted purposes. This enables you to ask us to suspend the processing of your personal information in the following scenarios:
If you want us to establish the information’s accuracy.
Where our use of the information is unlawful but you do not want us to erase it.
Where you need us to hold the information even if we no longer require it as you need it to establish, exercise or defend legal claims.
You have objected to our use of your information but we need to verify whether we have overriding legitimate grounds to use it.
Right to Automated Decisions
The right to contest any automated decision made where such a decision is based solely on automated processing, including profiling, which produces legal effect concerning you or similarly significantly affects you, unless you have expressly consented to it or it is necessary for entering into, or performance of, a contract for the provision of services to you or otherwise authorized by applicable law.
Right to Object
The right to object to processing of your personal information in cases where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal information for direct marketing purposes.
Right to Data Portability
The right to ask for the personal information you have made available to us to be transferred to you or a third party in machine-readable format. This right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Right to Withdraw Consent
The right to withdraw any consent you have previously given us to handle your personal information. If you withdraw your consent, this will not affect the lawfulness of our use of your personal information prior to the withdrawal of your consent.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request in order to help us respond efficiently to your request.
You will not have to pay a fee to access your personal information (or to exercise any of the above rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
In addition, you have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk), Office of the Privacy Commissioner of Canada, the Canadian regulator for data protection issues (www.priv.gc.ca) or. We would, however, appreciate the chance to deal with your concerns before you approach a regulator so please contact us in the first instance.
We may send you commercial electronic messages (such as marketing or promotional messages) if you have:
If you no longer wish to receive commercial electronic messages from VCS regarding our new products or services, promotions or other similar communications, you may unsubscribe here: https://wesavestructures.microsoftcrmportals.com/VCScorrosiontechnologiesunsubscribe/. Please note that, after you unsubscribe, VCS may still send electronic communications to you in certain limited circumstances, such as to provide you with service notifications and billing information, or to provide information that VCS is legally obligated to provide you.
Date: January 1, 2022